Basically, the W-2 form is just a statement that contains information about the wages an employer pays its employees. In addition, all information regarding tax credits on the salaries of employees is publicly available, which is very important for employees when preparing their tax returns. However, printing the W-2 form is a huge task for any business as it requires everything related to the employee's tax records, social security, and payroll. This article explains how to print W-2 forms in QuickBooks Desktop. If you have further questions, please contact the technical support team at our dedicated support number +1-800-360-4183.

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Steps to print the W-2 form in QuickBooks Desktop:

Several steps must be completed correctly:

·         Open the Form W-2 in QuickBooks Desktop and select Employee Click on the menu.

·         Next, select W-2 Form and Payroll Tax Form and click Process Payroll Form.

·         Forms W-2/W-3 – Choose to file annual tax and wage reports.

·         To create a form, click the Create Form button.

·         If you want to send the form to all employees, you must click on the "All Employees" option.

·         Click on the employee's last name as above.

·         You must add the year of the form you want to print and click the OK button.

·         You can only save one version of a tax form in QuickBooks Desktop.

·         Click Review or Edit to review all W-2 forms.

·         Then click Submit Form to print the form.

·         Select the employees for whom you want to print the form.

·         First, select the paper option.

·         Perforated paper, blank paper, or preprinted templates.

·         Next, you need to select who you want to print to.

·         Click Select items to print, select and perform the appropriate steps.

For Employers

·         W-2 – Version D: Two per page for your records.

·         Instruct your employer to file Form W-2.

For Government

•        W-2 – Version 1: to state or local tax authorities, 2 per page

•        W-2 – Version A: for ASS, 2 per page.

For tenants For white paper or perforated paper

•        4 sheets per page: versions B, 2, 2, C

•        3 sheets per page: versions B, 2, C

Remittances to employees Steps:

•        Required if not printed.

•        For preprinted templates

•        W-2 – Copy C: for employee records, 2 per page.

•        W-2 – Version B: for employee federal income tax returns, two copies per page.

•        W-2: Copy two copies of to your state or local tax office, two copies per page.

Instructions for remittance to employees:

•        Required if not already on paper.

•        How to export a form to a PDF reader and start printing.

•        If you use a preprinted template, you must print it first.

•        Then click on the Print PDF option.

•        Finally, let's start printing from the PDF reader.

Conclusion:

The solutions and their steps provided in this blog require some discipline and patience. The steps will make it easy for you to print W-2 forms in QuickBooks Desktop by the experts in this field. By following these methods, you can easily resolve this issue on your own. But if you are unable to properly perform the troubleshooting steps and find any problem you can contact our expert QuickBooks enterprise support team for assistance and you will be helped immediately to resolve your issue. Reach out to us at our toll-free helpline number +1-800-360-4183.